Job Opening: Development Information Specialist

The Focused Ultrasound Foundation is seeking a team player with excellent listening skills, who enjoys using databases to capture, manage, and transform data into useful information and reports, in order to enhance an organization’s success and improve management of external relations. The Specialist will record and input information, ensure database accuracy, and assess and refine reporting templates to best support fundraising and stewardship initiatives.

As a key member of the Development team, the Specialist leads the coordination of awareness events and mailings, serves as a primary source of information on donors and prospects, and interacts with donors and prospects on the phone and in person.

In addition, the Specialist provides advice and support to other programs in the organization which use the same database (Salesforce) for managing information related to the research and clinical community, manufacturers and Foundation funded projects.

Primary Responsibilities

Information Management

  • Assess Development’s processes, system usage, and requirements. Ensure the current database functionality meets the needs and is designed to grow with changing requirements. In collaboration with the Foundation’s IT and Data Manager, modify the system to maximize its effectiveness.
  • Maintain comprehensive manuals which document processes and procedures such as the customized use of fields, data entry, analysis, and reporting. 

Donation Processing

  • Process donations and maintain gift accounting records.
  • Ensure the proper recording of pledges, cash donations, restricted donations, and matching grants to support analysis, reporting, and data reconciliation with Director of Finance.
  • Suggest improvements for increased efficiency and effectiveness.

Donor and Prospect Tracking and Analysis

  • Become familiar with key contacts in the database, and serve as a go-to-person for information and updates from organization’s leadership.
  • Manage the donor and prospect tracking system, including de-briefing with the Chairman and Director of External Affairs after meetings/calls. Ensure that prospect data is maintained correctly in the database to create relationship and opportunities for engagement.
  • Track data and create reports including charts and action lists designed to assess and pinpoint fundraising opportunities based on ever-changing development department requirements.
  • Identify information and track metrics that support the development goals.
  • Create informative and useful prospect profiles through research and relevant donor wealth assessment databases.

Development Activities

  • Coordinate events and external mailings (direct mail, email and online giving)
  • Assess and produce appropriate contact lists to meet the objectives of the Foundation.
  • Track and manage timeline for grant submissions and reporting/updates

Information System Support for all Foundation Programs

  • As a Foundation expert in the information system and understanding the data usage, provide advice and support regarding design and report generation. 

Minimum Qualifications

  • Bachelor’s Degree with at least 5 years of experience with relational databases and/or implementing user applications
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)


  • Be an enthusiastic team player with a proven track record
  • Initiative, drive, and strong work ethic
  • Professional presentation and conduct
  • Proven project management skills
  • Excellent memory for names, information related to them, and relationships with others
  • Proactive problem solver
  • Highly organized and efficient with attention to detail
  • Positive attitude and strong interpersonal skills
  • Strong communications skills – verbal and written
  • Highly responsible with sensitive or confidential data
  • Ability to work independently on a variety of concurrent projects and prioritize competing demands
  • Willingly adjusts to changing situations, openly accepts new ideas and suggested improvements, demonstrates cooperation and fluidity

Preferred, Not Required

  • Experience with development/fundraising systems
  • Experience with Salesforce CRM and prospect research with WealthEngine


Send resume and cover letter in PDF format to



Job Opening: Information Technology Associate

The Focused Ultrasound Foundation, a medical research, education and patient advocacy organization in Charlottesville, VA, is seeking an IT Associate who will work alongside the IT Manager and play a key role to ensure that critical systems are running smoothly and  to provide technical support and education to Foundation staff.

Primary Responsibilities

  • Maintain critical, day-to-day IT needs of the Foundation's team, including hands-on end-user support.
  • Support IT functions critical to the Foundation's fundraising, marketing and communications with external partners.
  • Collaborate with the IT Manager with the selection and implementation of improvements to the Foundation's systems and software.
  • Work with IT Manager in educating staff in the use of newly adopted software, hardware and A/V and other office equipment

Other Responsibilities

  • Maintain and troubleshoot peripheral office equipment that interfaces with the office's computer system, such as printers and copiers.
  • Configure, maintain and troubleshoot the A/V equipment used during fundraising and other presentations, and ensure compatibility of software intended for use at these events.
  • Assist with systems management tasks including network infrastructure, password resets, permission adjustments and security lists management.
  • Maintain and update the Foundation’s content management system and knowledge base.
  • Regularly contribute to the full set of IT and user documentation
  • Assist with routine data imports, exports and integrations.


  • A team committed to fulfilling the Foundation’s mission
  • Knowledge that your work will have a direct and positive effect on the lives of patients worldwide
  • Work within an ever changing and rapidly growing field
  • Generous and comprehensive health and welfare benefits

Skills and Experience Requirements

  • Windows 7 and 8 desktop/laptop support experience required
  • Proficiency in Microsoft Office applications
  • Experience installing and configuring a variety of application software
  • Experience working with web-based Software-as-a-Service (SaaS tools)
  • Working knowledge of office IT and network systems
  • Knowledge of Android and/or iOS devices

Preferred Experience

  • Working with Windows Server environments
  • Experience working at an IT help desk
  • Knowledge of more in-depth computer network concepts
  • Working with web platforms built on PHP/Joomla
  • Familiarity with database systems; Salesforce experience is a plus


Send resume and cover letter in PDF format to

Please note employment will be contingent upon the results of a background check